It happens from time to time that a big and important company struggles with an information leak in their sensitive or important data. It does not mean that it cannot happen to you if you are a small company. You need to improve your computer systems, networks and information processes against both external and internal threats. Allbusiness.com gave some tips to help you.
Set a strategy for information management
Thanks to technology, you can improve the security of your documents. However, these tools only work as well as the policies that guide their usage. Your organization needs to maintain a strategy to ensure security when working with information.
You should also implement a strategy which will help you not to save all your documents because this will lead to the situation of not being able to find an important one. However, this information has to be secured against leaks.
Secure printers and copiers
Typically shared devices for working with documents are copiers and printers. If you want your documents to be safe, allow access to these devices only to authorized users. This can be done through passwords or smart cards.
Secure document output
Documents containing important information or your customers' personal data may be easily forgotten on printers. If you want to avoid abusing data due to forgotten documents, use print management software. When an employee sends the document to print, it will stay in queue until they sign in at the printer.
Do not store confidential documents
It is probable that plenty of documents in your company contain sensitive information about your company, employees and customers. These documents need to be shredded to avoid getting into the wrong hands. Shred documents which you do not need anymore or exist in a digital version as soon as possible.
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